The Essentials in 3 Minutes |
🧠 Understand the Impact of Your Distribution Mode
The distribution mode does not only determine who accesses the training: it also affects available statistics, automatic reminders, and the learner experience. Choosing the right mode at publication time avoids having to reconfigure afterwards.
⚙️ Configure the Distribution Mode
Open the settings of the desired publication.
Choose the distribution mode: Assignment, Open Access or Public link.
For assignment, search for and select the relevant groups or learners, then confirm. You can select groups AND individual learners for the same publication without conflict.
Finalize your publication settings and publish.
🔗 To learn more, see: How to create a publication?
🗂️ The Three Modes in Detail
🫵 Assignment
The training is offered to specific groups or learners. It automatically appears in their "My assigned training" section.
Available options:
Access start date: the training is not accessible before this date. The card appears grayed out with the tag "Available on [date]".
Completion deadline: learners see a due date and receive automatic reminders at D-7 and D-1. After the deadline, the training remains accessible but results are no longer counted.
Reminders are only sent to learners who have not yet completed the training, and cannot be customized. Both dates are optional and independent.
🗺️ Open Access
The training is available as self-service on the "Training" page of the platform.
🔗 Public Link
The training is accessible via a shareable URL, with no mandatory authentication. You can choose to make registration required or optional.
Logged-in learners appear in statistics as soon as they complete an activity.
Anonymous learners are counted only in aggregated data (number of unique learners), via the "Include unidentified learners" filter, available for admins and space coaches.
📊 Statistics Available by Mode
Statistic | Assignment | Open Access | Public link |
Overview (totals, %) | ✅ | ✅ | ❌ |
Content analytics | ✅ | ✅ | ✅ |
Learner analytics | ✅ | ✅ | Depends on whether the learner is logged in and identifiable |
Recent activity | ✅ | ✅ | ✅ |
Start and deadline dates | ✅ | ❌ | ❌ |
Anonymous learners | ❌ | ❌ | ✅ (aggregated data) |
⚠️ With a public link, the overview (total number of learners, completion rate) is not available. As the audience may be anonymous, global totals would not be reliable. The Content and Learners tabs remain accessible for identified users.
❓ Frequently Asked Questions
Do programs follow these distribution modes?
Not yet. Programs retain the previous model until a future update.
What does the learner see depending on their status?
Assigned training appears under "My assigned training". Once completed, the training remains accessible from the learner's profile. On-demand training appears on the "Training" page.
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