⏱️ The Essentials in 3 Minutes

• The 4 available roles on Didask and who to assign them to.
• Detailed permissions for each role to help you choose the right one.
• How to assign a role when creating a user, or change it later.

🧠 Understand the Value of Role Management

An effective training setup relies on a well-organized team: an author who designs the path, a coach who follows learners, an admin who runs the platform. Assigning the right role to each person gives them the right tools - and protects the learning experience from errors or unwanted access.

📌 Example: a 6-person L&D team. You assign the author role to your 3 instructional designers, coach to your learner group manager, admin to your project lead, and learner to your pilot team members. Each person only accesses what concerns them, securing data and streamlining work.

👥 Identify the 4 Available Roles

Role	For whom?	At what level?
🎓 Learner	Anyone taking a training course.	Personal access to their learning space.
🚀 Coach (two scopes available: Group Coach or Space Coach)	People who follow learners (enrollments, publishing, statistics).	At the level of learner groups or one or more spaces.
✍️ Author	People who create and edit training content.	At the level of one or more training spaces.
🧙 Admin (Three scope options available: platform administrator, single space administrator, or multi-space administrator.)	People who manage the platform or a space via the back-office.	At the space or platform level.

💡 A single user can hold multiple roles depending on their responsibilities.

⚠️ A user can only have the Learner role in one single space, even if your platform has several.

✅ Identify Permissions by Role

Access	Learner	Coach	Author	Admin
Access personal learning space and shared training	✅	✅	✅	✅
Create and edit projects	❌	❌	✅	✅
Access and edit collaborative projects	❌	❌	✅	✅
Access other authors' personal projects	❌	❌	❌	✅
Create and edit publications	❌	❌	✅	✅
Publish and manage publication distribution	❌	✅	❌	✅
Create and edit programs	❌	❌	✅	✅
Publish and manage program distribution	❌	❌ Group Coach does not have the required rights ✅ Space Coach has the required rights in their space(s)	❌	✅
Manage users (add, roles, deactivate...)	❌	❌	❌	✅
Create and edit groups	❌	✅	❌	✅

Edit dates and locations of in-person modules	❌	✅	✅	✅
Lock modules in a publication	❌	✅	✅	✅
Configure certificates, comments, and final evaluation	❌	❌	✅	✅
Send invitations and reminders to users	❌	✅	❌	✅
Link a group to a publication (and vice versa)	❌	✅	❌	✅
View and reply to learner comments	✅	✅	❌	✅
Access publications	❌	✅ via a preview window	✅ those where they are author or co-author	✅
Access publication statistics	❌	✅	✅ except individual statistics	✅
Access platform licenses and global statistics	❌	❌	❌	✅
Customize the platform	❌	❌	❌	✅
Create, edit, or delete a training space	❌	❌	❌	✅
View certificates issued to learners	❌	✅	❌	✅
Enable completion notifications	❌	✅	❌	✅

🧭 Which tabs are visible by role?

To learn more about each update, click the arrow ▶️ to expand the section.

Pages marked with * require activation by the Didask team.

🎓 Learner

Personal space
Notifications
Messages*
Coach*
Training

✍️ Author

Personal space
Notifications
Coach*
Projects
Publications

🚀 Group Coach

Personal space
Notifications
Messages*
Coach*
Training
Publications
Users
Groups
Certificates and reports
Didask AI (Statistics, Conversations, Feedback)

🚀 Space Coach

Personal space
Notifications
Messages*
Coach*
Training
Publications
Users
Groups
Certificates and reports
Didask AI (Statistics, Conversations, Feedback)
Settings > Training spaces

🗂️ Space Administrator: their space(s) only

Personal space
Notifications
Messages*
Coach*
Training
Projects
Publications
Users
Groups
Certificates and reports

Didask AI

Statistics,
Conversations,
Feedback)

Settings

Training spaces

🗂️ Platform Administrator: all pages, with no restrictions

Personal space
Notifications
Messages*
Coach*
Courses / Training
Projects
Posts / Publications
Users
Groups
Certificates & Reports