⏱️ The Essentials in 3 Minutes |
🧠 Understand the Pedagogical Value of the Author Role
The quality of a learning path depends largely on the quality of its design. The Author role lets you delegate content creation and editing to your instructional team, while protecting administration, statistics, and publishing.
Concrete benefit: your authors work comfortably in the Projects tab, with no risk to learner data or live publications.
📌 Example: a team of 3 authors on an onboarding path. You give them author access to the HR Onboarding space only. They co-build the modules, but cannot touch live publications or HR statistics.
🎯 Choose the Author's Scope
On a multi-space platform, you decide which spaces the author works in.
Scope | What they can edit |
All spaces | Projects across the entire platform. |
One or more spaces | Projects in the selected spaces only. |
💡 If your platform has only one space, see:
🔐 Identify Author Permissions
On a multi-space platform, an author's permissions depend on their scope. The table below uses a platform with two spaces, A and B, as an example.
Access | Author of spaces A and B | Author of space A only |
Access and edit collaborative projects | ✅ | ✅ In space A only |
Access other authors' personal projects | ❌ Own personal projects only | ❌ Own personal projects only |
Access publications | ✅ Those where they are author or co-author | ✅ Those where they are author or co-author in space A |
Create and edit projects | ✅ Those where they are author or co-author | ✅ Those where they are author or co-author in space A |
Create and edit publications | ✅ Those where they are author or co-author | ✅ Those where they are author or co-author in space A |
Create programs | ✅ | ✅ In space A only |
Configure certificates, comments, and final assessment for a publication | ✅ | ✅ On their publications in space A |
Edit dates and locations of in-person modules | ✅ | ✅ On their publications in space A |
Edit publication settings (including locking) | ✅ | ✅ On their publications in space A |
⚙️ Assign the Author Role
The role assignment procedure is covered in a dedicated article:
There you will find the steps to add a user, assign them the author role, and define the relevant space(s).
Keywords: author, author role, author permissions, multi-space, projects access, permissions.