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🗂️ Assign an Admin Role in a Multi-Space Platform

Assign an admin role to members of your team and grant them varying levels of management and editing rights.

Written by Océane

⏱️ The Essentials in 3 Minutes
​
• What an admin can do (manage users, spaces, publications, platform settings).
• The three possible scopes: global admin, multi-space admin, or single-space admin.
• How to assign this role.

🧠 Understand the Value of the Admin Role

The admin is responsible for keeping your training setup running smoothly: they configure the platform, manage users, organize spaces, and ensure overall consistency.

The Admin role lets you delegate this management to the right person, with the right level of access. On a multi-space platform, you can grant full administration (for a platform manager) or limit it to a specific scope (for a business-line or subsidiary owner).

📌 Example: a group platform with 4 subsidiaries. You give your L&D director the global admin role (full visibility and control), and each subsidiary owner the admin role for their corresponding space. Each person manages their own scope, without touching global settings or other subsidiaries.

🎯 Choose the Admin's Scope

On a multi-space platform, you assign administration at the right level.

Scope

What it allows

Global admin

Full platform control: all spaces, users, global settings, customization.

Admin of multiple spaces

Manage selected spaces (users, projects, publications, groups) without touching global settings.

Admin of a single space

Manage the designated space only.

💡 If your platform has only one space, see: Assign an Admin Role in a Single-Space Platform.

🔐 Identify Admin Permissions

The table below uses a platform with two spaces, A and B, as an example.

Access

Global admin

Admin of spaces A and B

Admin of space A only

Customize the platform

✅

❌

❌

Create, edit, or delete a training space

✅

❌

❌

Access licenses and global statistics

✅

❌

❌

Create new users on the platform

✅

✅ In A and B

✅ In A only

Manage users (roles, deactivation...)

✅

✅ In A and B

✅ In A only

Create or delete a learner group

✅

✅ In A and B

✅ In A only

Access all projects, including personal ones

✅

✅ In A and B

✅ In A only

Create and edit projects

✅

✅ In A and B

✅ In A only

Create and edit publications

✅

✅ In A and B

✅ In A only

Publish and manage publication distribution

✅

✅ In A and B

✅ In A only

Edit dates and locations of in-person modules

✅

✅ In A and B

✅ In A only

Lock modules in a publication

✅

✅ In A and B

✅ In A only

Configure certificates, comments, and final evaluation

✅

✅ In A and B

✅ In A only

View statistics (spaces, groups, publications)

✅

✅ In A and B

✅ In A only

View all certificates issued to learners

✅

✅ In A and B

✅ In A only

⚠️ Global settings (platform customization, space creation/deletion, license visibility) are exclusively reserved for the global admin. Keep this in mind before assigning the role.

⚙️ Assign the Admin Role

The role assignment procedure is covered in a dedicated article:

There you will find the steps to add a user, assign them the admin role, and define their scope (global, multiple spaces, or a single space).

Keywords: admin, admin role, admin permissions, multi-space, global admin, space admin, admin permissions, platform management, access.

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