⏱️ The Essentials in 3 Minutes |
🧠 Understand the Instructional Value
A program is the right structure when a training course exceeds one hour or covers several distinct themes. It allows you to sequence learning in a coherent way: learners follow courses in a defined order, with clear progression from start to finish.
Two typical use cases:
Multi-theme training: a program with one course per theme.
Long-form training: a program with courses by level ("the basics", "advanced concepts", etc.).
⚙️ Create a Program
Go to the Publications tab.
Click "Assemble publications".
Give your program a name and choose its language.
Attach it to a training space (if you have the "Training space" feature - click here to learn more).
Write its description, choose a theme and a banner.
Click "Add a publication" to select the courses to include.
Activate the program certificate if you want to award one upon completion.
Select the opening mode (manual or progressive)
Preview via the "Preview" button.
Click "Configure and distribute" and choose the distribution mode:
Private distribution: select the relevant groups and click "Next".
Public distribution: configure the access settings as needed.
ℹ️ Global distribution of a program via SCORM Connect is not available.
Since a program consists of multiple publications, you must export each publication individually using SCORM Connect to distribute them. Read this article to find out how.
📣 Who can create and publish a program?
Role | Create a Create and Distribute a Program | Publish a program |
Author | ✅ | ❌ |
Group Coach | ❌ | ❌ |
Space Coach | ❌ | ✅ in the space where the program lives |
Space Administrator | ✅ | ✅ in that space |
Platform Administrator | ✅ | ✅ across all spaces |
Learner | ❌ | ❌ |
💡 "Create program" button missing? The user is likely a Coach. They need to be promoted to at least Author on the relevant space.
ℹ️ "Publish" button greyed out or missing? The user is likely an Author or Group Coach. Two options: assign them the Space Coach (or Space Administrator) role, or ask a Space Coach / Space Administrator to publish on their behalf.
💡 Avoid Duplicates in the Learner Library
If a publication is already included in a program, do not also distribute it as an individual course to the same audience - the learner would see it twice on their "Training" page.
Dual distribution only makes sense when the audiences differ: one group follows the content as part of the program, another accesses it independently.
🌍 Publishing a Multilingual Program
The languages of a program are configured directly within the program itself, via "Manage translations". You do not need to publish each publication individually for it to be accessible within the program, the program itself grants access to its publications.
However, each publication must have the correct languages enabled in its "Published languages" setting within the publication's publishing settings, even if it is not published standalone. This setting determines which language the learner sees when opening the publication from the program.
Example: A program translated into FR + EN, with a publication containing only FR in "Published languages" → The English-speaking learner sees the program interface in English, but the publication opens in French, and English will not appear in the language selector.
ℹ️ For each publication in the program, open the publishing panel and check all the desired languages under "Published languages" to match those of the program. You can configure these language settings without having to finalize the individual publication of the publication.
Keywords: program, create program, assemble publications, course, certificate, distribution, training architecture.